For Commercial Cleaning Companies
The Cleaning Estimating Engine
A custom bidding system built on your pricing model, so every commercial cleaning contract gets a professional, consistent bid in a fraction of the time. You own it outright.
Free 30-minute assessment. No pitch, no obligation.
See what slow bidding is costing you
Answer five quick questions and get your number in under a minute. Then book your free call right here, with your details already filled in.
When a facility manager asks for a bid, how do you put it together?
You know exactly how bidding goes.
You walk the building, then spend hours at the computer building the bid by hand, line by line.
Square footage, frequency, labor loading, supplies. Get it wrong and you either lose the bid or win a contract that bleeds you for a year.
There is no consistent model, so the same kind of building gets priced differently depending on who built the bid and what day it was.
The facility manager signs with whoever handed them a clean, professional bid first, not whoever was still working on it.
No system holds your pricing history, so every re-bid and renewal is a fresh guess instead of a confident number.
What slow, inconsistent bidding costs you.
Contracts lost to the faster bid
In commercial cleaning the clean, professional bid that lands first wins. Every hour your bid sits unfinished is a contract signing with a competitor.
Margin bled off by bad pricing
Underload the labor on a recurring contract and you bleed on every visit for the length of the agreement. Consistent pricing is the whole game.
Your evenings building bids by hand
Rebuilding the same bid math after hours is not running a cleaning company. It is doing a job your system should be doing for you.
A bidding system built around how you win contracts.
Built on your pricing model
Square footage, frequency, labor loading, supplies, your production rates and your margins. The bid is right because it is built on your numbers.
Walkthrough to bid, fast
Turn a building walk into a professional, consistent bid in a fraction of the time, while the facility manager is still deciding.
Recurring and contract pricing handled
Monthly service, per-visit, one-time cleans, day porter. The system prices the way commercial contracts actually work.
Professional proposals that get taken seriously
Clean, branded, and consistent, so you look like the established company in the running, not the cheapest scribbled quote.
Margin visible on every bid
See your margin before the bid goes out, not after you have been running the contract at a loss for three months.
Syncs with QuickBooks, and you own it
Won bids flow into QuickBooks. The code is yours outright. No per-user fees, no annual lock-in.
Own it once instead of renting it forever.
Rented software
Per-user fees every month, forever, for generic cleaning software with a bidding feature that does not know your production rates or your pricing model.
The Estimating Engine
$5,000 once, built on your numbers, owned outright. Host it yourself for under $100 a month, or we host and maintain it for $150 to $200 a month. Your call.
The rent never stops. The build does. And at the end of it you own an asset, not a cancelled subscription.
We have already built a commercial cleaning estimating system from the ground up, area by area, with frequency and labor loading baked in. This is not new ground for us.
We build systems businesses actually run on.
DS Water
40+ hours saved per week
Replaced spreadsheets, paper forms, and manual invoicing with one system that runs the whole operation.
Read the full story →Grit Construction
Zero missed change orders
One system for estimates, scheduling, invoicing, and job tracking, built around how they actually work.
Read the full story →Multi-Location Operator
12 hours down to 30 minutes
A manual weekly process turned into a half-hour review with a custom-built system.
Read the full story →The Cleaning Estimating Engine
Everything you need to turn a walkthrough into a professional, consistent bid, built on your pricing model and owned by you.
- Custom bidding system built on your production rates and pricing model$25,000
- Your rates, frequencies, and labor loading loaded in for you$2,500
- Branded, client-ready bid and proposal templates$1,500
- Recurring, per-visit, and one-time contract pricing$1,200
- Live margin visible on every bid before it goes out$1,000
- Two-way QuickBooks sync$1,500
Total value: $32,700
Your price: $5,000 flat
Built in about two weeks.
And you own the code outright. No per-seat fees, no annual lock-in, ever.
Why only $5,000? We have built these systems before, so we are fast, and we would rather earn the long-term relationship than nickel-and-dime you on the build.
Then it is yours: self-host for under $100 a month, or we host and maintain it for $150 to $200 a month.
Our guarantee
It works, or we keep building until it does.
We are not going to take your money and disappear. We do not consider the build done until your Estimating Engine is turning walkthroughs into clean, consistent bids fast, the way we showed you on the call. If it is not there, we keep building at no extra cost until it is. You will never be stuck having paid for software that does not do the job.
We only take on 4 new builds a month. Every Engine is built custom on your numbers, so we cap it to keep the work right. When this month is full, the next opening is the following month.
From after-hours bid math to a system you own.
Book a 30-minute call
We map how you bid today. How you price by square footage and frequency, how you load labor, and what your proposals look like. No prep needed.
We build your engine
In about two weeks we build your bidding system on your own pricing model, tuned to how you actually win commercial cleaning contracts.
You own it and bid faster
Bids that used to eat your evenings go out fast, consistent, and professional. You own the system outright.
Questions before you book
How is this different from Jobber, Aspire, or Janitorial Manager?+
Those are rented per-user platforms with a generic bidding feature that does not know your production rates or your pricing model. This is a custom bidding and estimating system built on the way you actually price commercial cleaning, that you own outright. No per-user fees, no lock-in.
Do I really own it?+
Yes. The code is yours. You host it yourself for under $100 a month, or we host and maintain it for $150 to $200 a month. Either way it is your system, and no vendor can raise your price or hold your data.
Flat $5,000, that is the whole build?+
Yes. Five thousand dollars flat to build your bidding engine, typically in about two weeks. After that you either self-host it or we host and support it monthly. You know the number before you commit to anything.
Does it handle recurring contracts, not just one-time cleans?+
Yes. Monthly service, per-visit pricing, day porter, one-time deep cleans. We build it to price the way commercial cleaning contracts actually work.
What happens to my QuickBooks?+
Nothing changes. Won bids sync to QuickBooks automatically. We add to your stack, we do not replace your accounting.
What if my production rates change?+
You control them. We build the system so you can update your rates, frequencies, and loading yourself, anytime. It is your pricing model, not a database we lock you out of.
Results vary by business. Time savings are projections based on typical commercial cleaning workflows and the information provided during the assessment. Jobber, Aspire, Janitorial Manager, and QuickBooks are trademarks of their respective owners.